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What is BabyFileCab

BabyFileCab is a free document management system for tax preparers, accountants and small accounting firms. It gives every client a filing cabinet, with a Permanent Folder for documents that carry over from year to year and a folder for each tax year, and keeps all of it encrypted on your own computer. There is no cloud account to sign up for and no monthly subscription.

Around the filing cabinet are the everyday tools a tax office needs during the season: a firm calendar that tracks every return from drafting to e-filed, engagement letters, invoices, a time sheet with a timer, a quick federal tax estimator and a currency converter. It runs on Windows, macOS and Linux.

Client cabinet: Each client has a Permanent Folder and a folder per tax year. PDFs open right in the window, and a check mark shows what's been entered.
Client cabinet. Each client has a Permanent Folder and a folder per tax year. PDFs open right in the window, and a check mark shows what's been entered.

Drop files from your desktop onto a client, point BabyFileCab at your scanner's folder and file new scans from the Inbox, and preview PDFs, Word, Excel, email and images without opening another program. Mark documents as entered and the check mark shows in the tree, so you can see at a glance what's left to do.

Each person in the office signs in with their own password, the app locks itself when you step away, and a company audit trail records who changed what. Read more on the Features page, take a look at the Screenshots, or go straight to the Download page.

Latest news

  • BabyFileCab 2.3.0 released · November 14, 2026
    Purple theme, scans encrypted on arrival, Encryption Check, Security Plan (WISP), a Time Sheet timer and Settings in one window.
  • BabyFileCab 2.2.0 released · November 14, 2026
    A much bigger tax calculator, new calendar statuses, multi-line invoices, Time Sheet views and more engagement letter services.
  • BabyFileCab 2.1.2 released · November 14, 2026
    New app icon on Windows, Mac and Linux.

All news →